Accepting or Rejecting Tracked Changes

You can right-click on tracked changes and use a context menu to accept or reject them individually. You can also use options in the interface to accept or reject each tracked change or all tracked changes in a file. The reject option also removes annotations.

When you track changes, every change to the document—along with the user who performed the change—will be stored in the document’s markup. When a change is accepted or rejected, all markup designating it as a change is removed. When all changes in the document are resolved, they will not contain any history of changes made and can be considered ready for output.

How to Accept or Reject Tracked Changes

1. Open the document or topic.
2. Make sure you have changes set to be displayed. See Hiding and Showing Changes and Annotations.

3. You can perform any of the following tasks.

   To Accept All Changes in the Document

   Select Review > Accept Change > Accept All Changes.

   To Accept a Single Change

   Do one of the following, depending on the part of the user interface you are using:

   • Ribbon Click on the change you want to accept. Select Review > Accept Change.

     OR

   • Right-Click Right-click on the change you want to accept. From the context menu, select Accept [Type of Change].

   To Reject All Changes in the Document

   Select Review > Reject Change > Reject All Changes.

   To Reject a Single Change

   Do one of the following, depending on the part of the user interface you are using:

   • Ribbon Click on the change you want to reject. Select Review > Reject Change.

     OR

   • Right-Click Right-click on the change you want to reject. From the context menu, select Reject [Type of Change].
4. Click to save your work.