About Multimedia

Supported Multimedia Types

You can insert the following types of multimedia:

Flash Movies
HTML5 Videos
Windows Media Files
QuickTime Movies
YouTube Videos
Vimeo Videos

Default Sizes

Following are the default sizes of videos when they are inserted:

YouTube/Vimeo 560x315 pixels
Flash Doc-To-Help uses size from SWF file
QuickTime and HTML5 Width and height not set by default

How to Insert Multimedia

In the Word source document, place your cursor where you want to insert the multimedia element.
On the Doc-To-Help ribbon, click the Multimedia button. The Insert Multimedia dialog opens.
In the Source URL field, do one of the following:
- If you want to embed a YouTube or Vimeo video, paste the URL in the field.
- If you want to select a multimedia file, click . Then in the Open dialog, find and select the file. If the file is located outside the project folder, there will be a message to copy the file to the project folder.
(Optional) In the Alternative text field, you can type alternate text to display when the video is not available, such as when a disabled individual is using a screen reader. See Accessibility.See About Accessibility.
(Optional) Complete the rest of the options as necessary. The options shown depend on the type of movie file you are inserting.
flash options
- Size Specify the width and/or height in pixels or percentage.
- Movie
  - Quality
    Low Favors playback speed over appearance and never uses anti-aliasing.
    Auto Low Emphasizes speed at first but improves appearance whenever possible. Playback begins with anti-aliasing turned off. If the Flash Player detects that the processor can handle it, anti-aliasing is turned on.
    Auto High Emphasizes playback speed and appearance equally at first but sacrifices appearance for playback speed if necessary. Playback begins with anti-aliasing turned on. If the actual frame rate drops below the specified frame rate, anti-aliasing is turned off to improve playback speed. Use this setting to emulate the View > Antialias setting in Flash.
    Medium Applies some anti-aliasing and does not smooth bitmaps. It produces a better quality than the Low setting, but lower quality than the High setting.
    High Favors appearance over playback speed and always applies anti-aliasing. If the movie does not contain animation, bitmaps are smoothed; if the movie has animation, bitmaps are not smoothed.
    Best Provides the best display quality and does not consider playback speed. All output is anti-aliased and all bitmaps are smoothed.
  - Scale
    Default Makes the entire movie visible in the specified area without distortion, while maintaining the original aspect ratio of the movie. Borders may appear on two sides of the movie.
    No border Scales the movie to fill the specified area, without distortion but possibly with some cropping, while maintaining the original aspect ratio of the movie.
    Exact fit Makes the entire movie visible in the specified area without trying to preserve the original aspect ratio. Distortion may occur.
  - Alignment Select where you want the video to be displayed within the container area (e.g., Left, Right, Bottom, Bottom Right).
- Playback
  - Auto Play Select this option if you want the video to automatically begin playing when the topic displays. Otherwise, the user must click the Play button to start the movie.
  - Loop Select this option if you want the movie to play repeatedly.
  - Show Menu Select this option if you want to display the full menu, allowing the user a variety of options to enhance or control playback. If you do not select this option, the menu contains only the Settings option and the About Flash option.
  - Enable SWLiveConnect Select this option to specify whether the browser should start Java when loading the Flash Player for the first time.
windows media options
- Size Specify the width and/or height in pixels or percentage.
- Player Controls Select an option for displaying the player controls (e.g., Play, Pause, Volume).
  - None Does not display any player controls.
  - Mini Displays only some of the player controls (Play, Pause, Stop, Mute, Volume).
  - Full Displays all of the available player controls.
  - Invisible Hides the movie entirely, while still playing the audio. If you select this option, you might want to resize the container square in your topic so that it does not take up so much space in the output. The user will simply see blank space where the container exists.
- Playback
  - Auto Start Select this option if you want the video to automatically begin playing when the topic displays. Otherwise, the user must click the Play button to start the movie.
  - Full Screen Select this option to display the movie using the entire screen.
  - Stretch to Fit Select this option to automatically resize the movie so that it exactly matches the size of the container area.
  - Play Count Enter the number of times you want the video to repeat.
- Audio Select options for the sound (mute, volume level, balance).
quicktime and html5 options
- Size Specify the width and/or height in pixels or percentage.
- Movie
  - Scale
    To Fit Automatically resizes the movie so that it exactly matches the size of the container area.
    Aspect Automatically resizes the movie so that it exactly matches the size of the container area. However, the image is not stretched, but rather kept in its original proportion. For example, the width of the movie might be increased to match the width of the container area, but extra empty space might be shown above and below the movie in order to compensate for the height of the container area.
    Value Enter the value that you want to increase the display of the movie. If you select 2, the movie will be twice as large as 1, and so on.
- Player Controls
  - Show Controls Select this option to show the player controls (e.g., Play, Pause).
- Playback
  - Auto Play Select this option if you want the video to automatically begin playing when the topic displays. Otherwise, the user must click the Play button to start the movie.
  - Loop Select this option if you want the movie to play repeatedly.
- Audio Select the volume level for the movie.
YouTube options
- Size Specify the width and/or height in pixels or percentage.
- Playback
  - Auto Hide Select this option if you want to hide the video's title and player controls bar when the movie begins playing.
  - Auto Play Select this option if you want the video to automatically begin playing when the topic displays. Otherwise, the user must click the Play button to start the movie.
  - Full Screen Select this option if you want to allow users to play the video in full-screen mode.
  - Show Related Videos Select this option if you want to show similar, suggested videos when the movie stops playing.
  - Annotations Select this option if you want to show annotations from the video owner when viewing the movie.
    On Enables annotations from the video owner.
    Off Disables annotations from the video owner.
- Appearance
  - Modest Branding Select this option if you want to remove the YouTube branding from the player controls.
  - Show Info Select this option if you want to show the title bar on the top of the video.
  - Progress Bar Color Select the color you want to use for the player's progress bar.
    White Displays a white progress bar.
    Red Displays a red progress bar.
  - Controls Select the display option for the player controls (i.e., play, pause, full-screen, settings).
    On (Always) Displays player controls at all times.
    On (Only during playback) Displays player controls only during video playback.
    Off Disables player controls.
  - Theme Select a color theme for the player controls.
    Light Displays a light gray player control bar.
    Dark Displays a black player control bar.
Note Some advanced features may not work in all web browsers.
Note Setting the Progress Bar option to White overrides the Modest Branding option, so you will always see the YouTube logo when you play your videos.
Note If you disable the player controls, users will only be able to play and pause the video. They will not be able to adjust the volume, view or adjust the progress bar, change video settings, or open the video in full-screen mode.
Vimeo options
- Size Specify the width and/or height in pixels or percentage.
- Playback
  - Auto Pause Select this option if you want the video to automatically pause when another Vimeo video in the topic is played. Otherwise, the user must click the Pause button to pause the movie.
  - Auto Play Select this option if you want the video to automatically begin playing when the topic displays. Otherwise, the user must click the Play button to start the movie.
  - Loop Select this option if you want the movie to play repeatedly.
- Appearance
  - Byline Select this option if you want to display the video owner's name on the movie.
  - Portrait Select this option if you want display the video owner's portrait on the movie.
  - Title Select this option if you want display the title on the video.
  - Controls Color If you want change the color of the player controls, click and select a color.
Note Some advanced features may not work in all web browsers.
Note If the owner of the video is a Vimeo Pro or Vimeo Plus member, some of these settings may be overridden by that member's preferences. For example, an owner of a video may not allow you to remove the title and byline, so you will still see this information on the video even if you chose not to display it in the Doc-To-Help output.
Note You cannot remove the Vimeo Staff Picks badge from a video.
Click OK. The multimedia is added to the document, represented by code that is translated into the video or audio when the output is generated.