Restarting Footnote Numbering

When you insert footnotes, the numbers are incremented throughout your manual. However, you can restart the numbering at a certain location (e.g., at the beginning of the next chapter or section). This can be done through styles or by using local formatting. Using styles is usually recommended because the setting is automatically applied to any content using that style throughout the project, whereas local formatting affects only the particular content that you are working on.

How to Use a Style to Restart Footnote Numbering

  1. From the Content Explorer, open the stylesheet that you want to modify.
  2. Complete one of the following sets of steps, depending on whether you want to use the Simplified view or Advanced view in the Stylesheet Editor.

    • Simplified The Simplified view displays styles in a grid view and is often best for brand new users.

      This view provides an easy way to apply properties to styles, with format options available from a toolbar and dialogs (similar to the way one would use an interface such as Microsoft Word). In some cases, only the most common property options are available in the Simplified view (e.g., font, letter/word spacing, paragraph alignment/indentation, autonumbering format, borders, background). One advantage of the Simplified view is that you can apply a property to multiple styles at the same time. You can also click a check box to hide the properties in the editor, allowing you to see only the styles.

    • Advanced The Advanced view displays styles in a tree structure, and despite the name, is user friendly for authors of all levels.

      For the properties, you can toggle between a grouped display and an alphabetical display. The Advanced view of the Stylesheet Editor lets you edit more settings than are available in the Simplified view. In addition, the Advanced view lets you see and apply settings to multiple mediums and media queries at the same time.

    Warning Mediums can be used if you want to use one group of settings for online output types and another group of settings for print-based output types. For example, you might use the default medium for your online outputs and the print medium for your print outputs.  From the Medium drop-down in the Stylesheet Editor, make sure the proper medium is selected before you begin. In the Advanced view, you can open multiple mediums at once; you just need to look at the title at the top of the medium pane and make sure you are working in the correct one. If you are not using stylesheet mediums for your different outputs or if you want all mediums to have the same settings, just leave the medium set to default and continue. Please note that Flare remembers the last medium that you used when working in the stylesheet, so it may or may not be the one that you want to use the next time around. See Mediums and Media Queries.

    If Using Simplified View

    1. In the local toolbar, make sure the first button displays (which means that the Simplified view is currently shown in the editor). If the button displays instead, then click it.
    2. In the upper-left corner of the editor, click in the drop-down field and select .
    3. Select the appropriate footnote style. If you used the default style when inserting the footnotes, then select MadCap|footnote. Otherwise, if you have used a class of that style (e.g., MadCap|footnote.BeginnersManual) that you created previously, then select it instead.
    4. In the local toolbar of the editor, click . The Properties dialog opens.
    5. Select the Footnote tab.
    6. From the Number field, select one of the following.

      • Page This restarts the footnote numbering on each page of the output.
      • Section This restarts the footnote numbering at each section of the output. You can create section breaks in the TOC Properties dialog. See Specifying Section Breaks and Master Pages.
      • Chapter This restarts the footnote numbering at each chapter of the output. You can create section breaks in the TOC Properties dialog. See Specifying Chapter and Page Layout Breaks.
      • Endnote This is designed to maintain the numbering with a group of endnotes inserted at a specific location in the output, such as at the end of the book. It works in conjunction with an Endnotes proxy, which you create separately. The endnote comments and their numbers are displayed wherever you insert the Endnotes proxy. See Creating an Endnotes Proxy.
    7. In the Properties dialog, click OK.

    If Using Advanced View

    1. In the local toolbar, make sure the first button displays . If the button displays instead, then click it.
    2. In the upper-left corner of the editor, click in the drop-down field and select .
    3. On the left side of the editor, select the appropriate footnote style. If you used the default style when inserting the footnotes, select MadCap|footnote. Otherwise, if you have used a class of that style (e.g., MadCap|footnote.BeginnersManual) that you created previously, then select it instead.
    4. From the Show drop-down list on the upper-right side of the editor, select .
    5. (Optional) You can use the toggle button in the local toolbar to show properties below in a group view or an alphabetical view .
    6. If you are using the grouped view, expand the Unclassified group. 
    7. To the right of mc-footnote-number, click , and select one of the following:

      • chapter This restarts the footnote numbering at each chapter of the output. You can create section breaks in the TOC Properties dialog. See Specifying Chapter and Page Layout Breaks.
      • endnote This is designed to maintain the numbering with a group of endnotes inserted at a specific location in the output, such as at the end of the book. It works in conjunction with an Endnotes proxy, which you create separately. The endnote comments and their numbers are displayed wherever you insert the Endnotes proxy. See Creating an Endnotes Proxy.
      • page This restarts the footnote numbering on each page of the output.
      • section This restarts the footnote numbering at each section of the output. You can create section breaks in the TOC Properties dialog. See Specifying Section Breaks and Master Pages.
  3. Click to save your work.

How to Use Local Formatting to Restart Footnote Numbering

  1. Open the content file.
  2. Make sure markers are turned on. To turn markers on, click the down arrow next to the Show tags button in the XML Editor. Then select Show Markers.
  3. Right-click on the footnote marker icon where it is inserted in the topic, and from the menu select Footnote Properties. The Footnote Properties dialog opens. See Footnote Properties Dialog.
  4. Select the Footnote tab.
  5. From the Number field, select one of the following.

    • Page This restarts the footnote numbering on each page of the output.
    • Section This restarts the footnote numbering at each section of the output. You can create section breaks in the TOC Properties dialog. See Specifying Section Breaks and Master Pages.
    • Chapter This restarts the footnote numbering at each chapter of the output. You can create section breaks in the TOC Properties dialog. See Specifying Chapter and Page Layout Breaks.
    • Endnote This is designed to maintain the numbering with a group of endnotes inserted at a specific location in the output, such as at the end of the book. It works in conjunction with an Endnotes proxy, which you create separately. The endnote comments and their numbers are displayed wherever you insert the Endnotes proxy. See Creating an Endnotes Proxy.
  6. In the Properties dialog, click OK.
  7. Click to save your work.