Adding Paragraphs Between List Items

After creating a simple or multi-level list, you may want to include paragraphs (e.g., comments or notes) between items without interrupting the flow of the list. You can do this by using paragraph items.

How to Add Paragraph Items in a List

  1. Click in the list where you want to add a paragraph item.

  2. Do one of the following, depending on the part of the user interface you are using:

    • Ribbon Select Home > (down arrow).

    • Keyboard Shortcut On your keyboard hold down the CTRL key and press the semicolon key (CTRL+;).
    • Right-Click If the tag block bars are not shown to the left of the content, click at the bottom of the editor. Right-click on the li tag bar that is next to the item where you want to add a paragraph item.
  3. If you used any method except the keyboard shortcut, select Make Paragraph Item(s). A <p> tag is added after the <li> tag.
  4. To add lines without a number or bullet, simply press Enter on your keyboard and type your content.
  5. To continue the numbering or the bullets, click the paragraph item icon . Doing this simply starts another <li> tag.
  6. Click to save your work.

Example Here is a typical list with the tag bars shown to the left of the content. Notice that the entire list has an <ol> tag, and each line in the list has an <li> tag.

Each time you press Enter after a line, a new <li> tag is created.

Let's say that we want to add two comments after #2. By turning #2 into a paragraph item, a <p> tag is added after the <li> tag in that line, and in each line that you create immediately after that line.

The paragraph item icon is displayed at the beginning of the final paragraph item in that <li> tag. If you click this icon, that line becomes a new list item with its own <li> tag and a number (or bullet, if used) is displayed before it. For example, if we were to click the item in the previous image, the resulting list would look as follows.

How to Add Paragraph Items in a Multi-Level List

If you have created a multi-level list, you might need to cut the sub-list, add the paragraph item, then paste the sub-list back into position.

  1. Right-click the ol or ul structure bar representing the numbered or bulleted sub-list, and from the context menu select Cut.

  2. Right-click on the li tag bar that is next to the list item that previously contained the sub-list. Then select Make Paragraph Item(s).

  3. Right-click the new p structure bar that was added to the list item, and select Paste After.

  4. Now you can add a new paragraph above or below the sub-list and add text.

  5. Click to save your work.

How to Return a Paragraph Item in a List to a Simple Item

  1. Open the content file.
  2. Click in the list where a paragraph item exists (an <li> tag followed by a <p> tag).

  3. Do one of the following, depending on the part of the user interface you are using:

    • Ribbon Select Home > (down arrow).
    • Right-Click If the tag block bars are not shown to the left of the content, click at the bottom of the editor. Right-click on the li tag bar that is next to a line where a paragraph item exists (an <li> tag followed by a <p> tag).
  4. Select Make Simple Item(s). The <p> tag is removed.
  5. Click to save your work.