Closing Central Review Files

After all reviewers submit a file in Central, the author can close out the review process for that file in Flare’s File Reviews window pane.

How to Close the Review Process for Files

  1. Select Review > File Reviews. The File Reviews window pane opens. The files that need to be closed have a status of “Submitted.”

  2. Click in the drop-down field at the top of the window pane, select Inbox. The pane lists all reviewed files that have not yet been accepted.

    Note Technically, you can also select Sent Files in the drop-down and close files from there. However, these are files that reviewers have not yet finished in Central. So if you close the review process for these files, they can no longer be edited on Central. You might close the review process for a file from the Sent Files view, for example, if a particular reviewer leaves the company and is unable to finish editing the file on Central.

  3. (Optional) By default, the Central Field field in the local toolbar is set to My, which means you will see only files for which you have initiated the review process. You can change the setting to All if you need to see files initiated by other authors in the Flare project. This option is useful if the original author is unavailable to close out the review process.

  4. Do one of the following:

    To Close Review Process for a Single File

    1. Either double-click a file or select the file in the grid and click in the local toolbar.
    2. In the message that displays, click OK.

    If you double-clicked the file, it opens to the right.

    To Close Review Process for a Multiple Files

    1. In the grid, select the files. You can hold the SHIFT key to select a range, or you can hold the CTRL key to select individual items.
    2. In the local toolbar, click .
    3. In the message that displays, click OK.

    After this, the status for the file is changed to “Closed” in the File Reviews window pane. Also, the file can no longer be edited by anyone in Central, and the file is moved to the Archive pane.

What’s Next?

After you close out the review process for a file, you need to open the file so you can accept or reject any changes. You can also review, then delete, any annotations that have been inserted. See Accepting or Rejecting Tracked Changes (Central Reviews) and Deleting Annotations.