After an individual submits files that you have sent for review, those files populate the File Reviews Inbox of your Flare project. You can close files, and then view and accept the files into the project. Once all the assigned reviewers submit all the files for a review package, and those files are accepted by the owner, the review package closes automatically. After accepting a file, it overwrites the original source file in your project. Any edits or annotations in the reviewed file become part of the source file.
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How to Accept Reviewed Files
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Select Review > File Reviews. The File Reviews window pane opens.
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From the drop-down at the top of the window pane, select Inbox. It lists all the submitted files from the review package, but the files have not yet been accepted.
Note If you are using Git branching, make sure the appropriate branch is active. When closing the review process for files, dealing with tracked changes, and accepting the file back into the project, you want to be working in the correct branch so that the file changes are not applied in the incorrect branch.
In the File Reviews window pane, you can see which branch a file originates from.
For Central reviews, a file status should be Closed before it is accepted into the project.
Also, regardless of the process you use (Central or Contributor), make sure you have accepted or rejected the changes as necessary in the files.
- In the grid, select the file(s) that you want to accept. You can hold the SHIFT key to select a range, or you can hold the CTRL key to select individual items.
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In the local toolbar, click
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A message opens (if there are unresolved changes), indicating that the unresolved changes will be accepted if the file is accepted. However, if a conflict exists (e.g., the original file in your project changed since the time you sent it out for review), a dialog opens to let you know of the issue. You can then take the appropriate action; you can merge the changes from the files, keep the edits from the reviewer (undoing your changes), or keep your edits (discarding those from the reviewer).
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Click OK. The reviewed file replaces the source file in the project.
Also, the file is removed from the File Reviews window pane.
Images From Central Reviews
If you are using MadCap Central for topic reviews, the files being returned to you might include new images. That's because Central lets reviewers insert images into topics or snippets that they are reviewing.
When you open a reviewed topic or snippet that has been sent back to you, any new images need to be accepted or rejected, just like any other content that reviewers add to the topic or snippet.
After you accept the reviewed topic or snippet back into your project, and that file includes a new image, that image will automatically be added to your Resources > Images subfolder in the Content Explorer. If you don't already have an Images subfolder, Flare creates one for you. You can then move the image to another location in the Content Explorer if you wish.
Suppose you accept a topic or snippet containing a new image back into the project, and the Resources > Images subfolder already contains an image with the same file name. In that case, a wizard opens, allowing you to give the new image a different name and/or put it in a different location.
