Viewing Variable Suggestions

You can view regular text that matches existing variables in your project, and then quickly convert these occurrences to variables. You can also double-click a row to open the topic in question, with the potential variable text highlighted.

How to View Variable Suggestions

  1. Open a project.

  2. Do one of the following, depending on the part of the user interface you are using:

    • Ribbon Select Analysis > Suggestions > Variable Suggestions.

    • Analysis Summary Window Pane Double-click the row that mentions variable suggestions.

    The Variable Suggestions window pane opens, listing all of the variable suggestions for the project.

  3. To see more of the information in the window pane, drag the divider bar to make the pane wider.
    • Suggestion Displays the suggestion that Flare is making to you (i.e., "Replace with Variable").
    • Type Displays the name of the variable set and the name of the variable (e.g., Primary.CompanyName).
    • Context Displays the context of the variable in question. In other words, it displays words that are found before the variable tag.
    • File Displays the path and name of the file where the content in question is found.
    • Folder Displays the folder where the file is found.
  4. If a certain number of items have been found, page navigation buttons in the local toolbar may be enabled. You can use these buttons to go to additional pages to display more items. You can also click View All in the local toolbar to see all results on a single page. Keep in mind that the more items you have in the project, the longer it will take to load this view.

How to Convert Suggestions to Variables

Do one of the following, depending on whether you want to convert multiple suggestions to a variable simultaneously, or if you want to convert only one suggestion at a time.

To Convert Multiple Suggestions Simultaneously

  1. In the window pane, select all suggestions that you want to convert. If you want to select all rows click Click to select all rows.. You can hold the SHIFT key to select a range, or you can hold the CTRL key to select individual items.
  2. In the local toolbar, click the Apply button.
  3. In the message that opens, click OK. Another message lets you know how many files were changed.

  4. Click OK. All of the selected suggestions are converted to variables.

    Note If you want to undo the conversions, you can use the Backups window pane (View > Backups). See Restoring Backup Files.

To Convert One Suggestion at a Time

  1. In the Variable Suggestions window pane, select the row that you want to convert to a variable.
  2. You can either double-click on the specific row, or right-click on the row and select Open. The file opens with the suggested content highlighted.

  3. In Flare, insert the variable (e.g., select Insert > Variable).

    See Inserting Variables for more information about inserting variables.

What’s Noteworthy?

Note You can also include this information in reports that you create. See Reports.