Specifying Word Options

If you are sending output to Microsoft Word, you can access Word options in the Target Editor. These options let you specify document properties and other options for the output.

How to Specify Word Options

  1. Open a target that is using the Word format. If necessary, you can change the output type for a target.

  2. Select the MS Word Options tab.

  3. Complete the options on the tab as necessary.

    Note If you want to insert a variable in a field, you can click Insert Variable button. The variable will appear as syntax in the field, but in the output the variable definition will be shown.

    Document Properties

    Enter metadata information such as the document title, author, subject, keywords, etc.

    Output Options

    • Embed Images in output Ensure that images are embedded in Microsoft Word output. 
    • Enable review mode in output If you want to automatically track any changes made to the Word document after you open it, you can enable review mode in the Word output. This will automatically enable the Track Changes feature in Word.
    • Generate PDF for MS Word output If you are building Microsoft Word targets, you can send the output to Adobe's Portable Document Format (PDF) as well. When you use this feature, Flare Desktop generates the native Word documents, in addition to a PDF file.
    • Generate XPS for MS Word output If you are building Microsoft Word targets, you can send the output to Microsoft XPS as well. When you use this feature, Flare Desktop generates the native Word documents, in addition to an XPS file.
    • Generate multiple documents for MS Word output If you are generating Word output, you can split the generated output into multiple documents, rather than using the default, which results in only one document. To create multiple Word documents, you must also specify chapter breaks at the appropriate places in the TOC (not the TOC that displays in the Word output, but in the outline TOC used to determine the printed manual content and structure). This can be done on the Printed Output tab of the TOC Properties dialog. By specifying chapter breaks, you are letting Flare Desktop know where you want to split the output into new Word documents.
    • Generate "Mirror Margins" for MS Word output Let’s say you create a page layout with mirror margins on pages (e.g., the odd pages are set up to have a left margin of 2 inches and a right margin of 1 inch, whereas the even pages are set up to have a left margin of 1 inch and a right margin of 2 inches). In such a case, Microsoft Word is unable to display the correct margins without a little help. Therefore, you need to enable mirror margins by selecting a single check box in the Target Editor. When you generate Word output, you will then see the appropriate margins on each page.
    • Disable Template Pages for MS Word output Let's say you have used template pages in earlier versions of Flare Desktop when creating Word output, but now you decide to use the newer page layouts instead. You can manually remove all links to template pages in your target and table of contents. However, another alternative is to click this option instead. By selecting this option, Flare Desktop will ignore all links to template pages when you generate the Word target. It will instead use links that you provide to any page layouts.

  4. Click Save the active file. to save your work.