Sending Contribution Templates

Authors, developers, or other individuals in your company can use MadCap Contributor to create new documents and files, which can be incorporated into your Flare project. See Reviews and Collaboration.

Use the following steps to send a contribution template that you have already created. If you have not yet created the template, see Creating and Sending Contribution Templates.

Note There is more than one way to transfer files between individuals using Flare and Contributor. For example, you can: (1) use the integrated email feature with Microsoft Outlook, (2) add files to SharePoint or External Resources where others can access them, or (3) save files to your computer (File > Save, then Save As or Save To) and then manually transfer them using some method (e.g., email). If you want to use the integrated email feature, you must have matching versions of Flare and Outlook. If you are using 64-bit Flare, you need 64-bit Outlook. Likewise, if you are using 32-bit Flare, you need 32-bit Outlook.

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How to Send Contribution Templates

The following steps include the integrated Outlook email method. If your systems are not set up for this feature, you can use one another method (e.g., SharePoint, or save to your computer and manually email).

  1. Select View > Contributions.

    The Contributions window pane opens.

  2. Click in the drop-down field at the top of the window pane, select Templates. All contribution templates that you have created are listed in the pane.
  3. Click on the template that you want to send.
  4. In the local toolbar click . The Send Contribution Template dialog opens.
  5. (Optional) You can click in the Message area and edit the default text that will be shown in the main body of the email sent to the contributors.
  6. If you do not have an email address in the list, click . Complete the fields in the New Address Book Entry dialog and click Add.
  7. Once an email address is added to the list, click the Send check box next to the addresses that you want to include in the email.
  8. Click Send.
  9. Send the email.

What’s Next?

After contributors make changes to the file and return it, you can double-click on the MCCO file that they send, bring it into your project, and accept it, thus making it part of your project. See Viewing Contribution Files and Accepting Contribution Files.