Editing TOCs

After you create a table of contents, you can edit it.

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Ways to Edit TOCs

There are many ways to edit a TOC:

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TOC Editor Buttons

	Hides or shows special information pertaining to the editor or window pane.
	Exports all of the data in the window pane to a comma-separated value (CSV) file. This option is enabled only if you are working in Grid View. See Exporting File Data to a CSV File.
	Exports only the selected data in the window pane to a comma-separated value (CSV) file. This option is enabled only if you are working in Grid View. See Exporting File Data to a CSV File.
	This button toggles between Tree View and Grid View when you click it. Tree View is the traditional format of the TOC, displaying books and items in a hierarchy. Grid View displays all of the books and items in a column format. In either view you can select a range of entries and set the same property information for all of those items.
	Opens the Columns dialog, which lets you configure the way the column information is shown. This option is enabled in Grid View only.
	Expands all of the TOC books so that you can see the items under each book (enabled in Tree View only).
	Collapses all of the TOC books so that you can no longer see the items under each book (enabled in Tree View only). You can only see the books.
	If you have created and applied condition tags, clicking this button toggles between showing and hiding them in the TOC Editor. This option is enabled in Tree View only.
	Click this button to create a new topic and simultaneously link it to a new item in the TOC. When you click this button, it opens the Add File dialog, which you use to create the new topic, associate it with a topic template, and give it any name you want. When you are finished with this dialog, the new topic is created and it opens in the XML Editor. You can click the tab containing your TOC to return to the TOC Editor. You will notice that the item is created at the selected location in the TOC. For example, if you have a TOC book selected and then click this button, the new item will be added under the book.
	Click this button to add a new item to the TOC. You can link the item to a topic, a TOC, a browse sequence, another Flare project, an external Help system, or a MadCap Mimic movie. The item is created at the selected location in the TOC. For example, if you have a book selected and then click this button, the new item will be added under the book. (As an alternative, you can click existing topics in the Content Explorer and drag them to the TOC Editor. Doing this creates a new TOC item with the same name and automatically links it to the topic.)
	Click this button to add a new book to the TOC. A TOC book simply acts as a folder in your TOC to help organize it. You can then click an item (such as a topic) and drag it under the book.
	Click this button to add a new book at the top level (i.e., extreme left) of the TOC.
	Click this button to create a test node in a TOC. Select an item in the TOC, and click to add a new TOC entry as a sibling below the selected entry.
	Click this button to open the Properties dialog for whatever item is selected in the TOC. You can then specify where the item is linked, whether it should have condition tags, and other behavioral settings.
	Click this button to move the selected item to the left in the TOC structure.
	Click this button to move the selected item to the right in the TOC structure.
	Click this button to move the selected item upward in the TOC structure.
	Click this button to move the selected item downward in the TOC structure.
	Opens the Content Explorer and highlights the location of the selected content file within it. See Content Explorer.
	Opens the Send Topic for Review Wizard, which lets you send the linked document to another person for review. See Sending Files for Review in Contributor or Flare.
	Click this button to open the selected item. For example, if you select an item that is linked to a topic and then click this button, that topic opens in the XML Editor. You can also open an item by holding your CTRL key and double-clicking the item.
	Click this button to show or hide reports of unlinked entries.
	Click either of these buttons to open a small window that displays how many broken or unlinked items are in the editor. Below, in the editor, a triangle icon is displayed next to broken links, and another icon that looks like a small flag is displayed next to unlinked items.
	Click this button to navigate to the previous warning in the TOC.
	Click this button to navigate to the next warning in the TOC.
	Click this button if you want to toggle the behavior of double-clicking an item in the TOC. The default behavior (without the toggle button selected) is that double-clicking an item will open the properties dialog, and holding down the CTRL key while double-clicking will open the file linked to the item. If you activate the toggle button, this behavior is reversed; double-clicking an item opens the file linked to it, and holding the CTRL key while double-clicking will open the properties dialog.
	Displays the color of condition tags that are associated with the TOC entry (if any). Condition tags are used to determine specific content or files to be included in some targets but not in others. For more information see Creating Conditions.

What’s Noteworthy?

Note If you have included a generated TOC in print-based output and want to change its look, see Editing the Look of a Print TOC.