Preparing Translation Bundles

1. Create a new Lingo project or open an existing Lingo project. See Creating New Projects or Opening Projects.
2. Select View>File List. The File List window pane opens.
3. (Optional) By default files are displayed in a grid. If instead you want to view them in a folder structure, click in the local toolbar. Clicking this button a second time switches you back to grid view.
4. (Optional—if using the grid view) Next to the Filter field at the top of the window pane, you can click the down arrow and select one of the options to limit the files shown. If you are new to Lingo, you may want to select Translation Candidates, which displays all of the files that typically require translation in a project.
5. From the File List window pane, select the files to be included in the bundle. You can hold the SHIFT key to select a range, or you can hold the CTRL key to select individual items. Selecting multiple files can be done only if you are in grid view. If you are working in the folder view, you can select a folder, which adds all files within it to the bundle.
6. In the local toolbar click the Create Bundle button . The Create Bundle dialog opens.

7. In the Bundle Settings area, select the file type for the bundle and the project files to include with the bundle.

   • Lingo Project Bundle Packages the bundle as an LIPRJZIP file to send to a translator who also uses Lingo.
   • XLIFF Files Bundle Packages the bundle as a ZIP file to send to a translator who uses another third-party tool, such as Trados or memoQ.

   • Language (Optional) Select the target language for the files in the bundle. You can select an individual language or all languages.

     

     Note: You will only see this option if you are working with a multilingual project.

     Note: If you need to send multiple languages to the translator, you can send each language as individual bundles, or select All languages.

     Note: You cannot add or remove languages to a project while a bundle is out for translation. You must import the returned bundle before you can add or remove languages.

   • Include Project Translation Memories Includes the project's translation memories (TMs) with the bundle.

   • Include Project Termbases Includes the project's termbases with the bundle.

     example

     Let's say you are bundling a large Lingo project for translation. The project is already partially translated, but you are using a new translator to finish the project. By including the connected translation memories and termbases with the bundle, the new translator can use the previous translator's completed work (using the translation memory), as well as any standards for commonly used terms that you may have established with the previous translator (using the termbase). This saves you time because you won't need to review these things with the new translator, and it saves you money because the new translator will not need to retranslate segments that have already been completed.

8. (Optional) In the Bundle Files area, you can use the filters to search for additional files to include with the bundle. You can filter by file type, translation status, and difference status. Any project files not yet included in the bundle and that match your selected filters display in the Project Files grid. Any files currently included in the bundle display in the Output Files grid.

   Note: The filters available in your bundle depend on the files available in your project. For example, if you do not have any new files in your project, you will not see the New difference status filter. If you add new files to the project, the New filter becomes available.

   example

   Let's say you have already sent your project to your translator to begin translating content. After a few weeks, you need to make a major, unexpected change to a section of the documentation that you have already sent for translation. Rather than sending the whole project to the translator again, you can use the project files filters to send only the changed files to the translator.

   After updating your project in Lingo (see Updating Projects), create a new bundle and use the project files filter to locate files with a difference status of Different. Any files you changed display in the Project Files grid. Select the files to include them in the bundle.

   

9. When you are finished adding files to the bundle, click OK. The project is scanned and computed statistics for the project are shown (if you have TM installed, as recommended).
10. Click Close. A Windows subfolder (within your project folder) named "Exporting" opens. This subfolder holds a ZIP file or LIPRJZIP file, depending on the bundle settings you chose. This file contains the files that your translator needs to work with.

11. Send the ZIP file or LIPRJZIP file (via email, FTP, etc.) to the translator.

    Important: If you need to make changes to your bundle before you send it to the translator, you should not remove files from the ZIP or LIPRJZIP file, as this could cause problems merging the bundle back into Lingo later. Instead, it is recommended that you create a new bundle and send the corrected bundle to the translator.

Note: You cannot merge a bundle back into your project unless the files within it are named the same as the files in the original bundle.

Note: Translators must return a bundle in the same file format as the original bundle they received. If you sent the translator a Lingo project file (*.LIPRJZIP), you should receive an LIPRJZIP file back from the translator. Likewise, if you sent the translator a ZIP file, should receive a ZIP file back.